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In most email programs there are ways to filter emails. In gmail there are labels and the ability to filter messages effectively. On a computer browser (I think you can do this on the gmail app and android) just go to the upper right corner and there is a FLAG pointing right (or "…”) like icon (it may look different depending on your computer.) and it will say “Filter messages like these” and then you can either delete, archive, or put a label on the email type. Remember to check or highlight the email first. It will then not crowd your inbox. In Outlook, there are icon(s) on the top ribbon that says “Rules / Alerts”. Remember you must highlight a message first. Then you can send the messages to specific folders or delete the highlighted message. The reason why I use this on these platforms is not to get rid of emails, but to segment my productivity system and minimize solicitation messages in my face. I will then schedule my day to look at them at a time that is good for me. In order to have an effective system, our goals is to create time for us to be mindful, minimize distractions, and find time for our loved ones. I know these tips apply mostly personal while some companies mandate employees check emails all the time. I hate those policies. Once we are distracted (with anything) it is difficult to get re-engaged in important work. Bonus Tip #1: In IOS (Apple) disable notifications on your emails. "Favorite" people that are important to you in your contacts. You will see them, but not the deluge of messages we all receive. Bonus Tip #2: If you use Gmail, at some point over years, you may get a message about getting close to the cap of 15G. This will get there even faster if people are sharing videos or files though Google’s “Drive” platform. A fast way to free up space is to go into your sent folder and delete messages there. If you are like me, sent messages over the years can accumulate. If I can help you in any other way send me a message to [email protected] or leave/text me a message at 470 357-7213 and I will get back with you. Look for “THE PRODUCTIVITY HOUR WITH WW” coming this fall. “Your time is your life.” -WW  |
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